Pitch Letter Basics

Let’s explore some of the basics of pitch letters.

What is a Pitch Letter?

Pitch letters are letters personally written to individual journalists, writers, or editors (and more recently website owners and bloggers) that pitch a specific story idea to them for coverage.

Differences Between Pitch Letters and Press Releases

Pitch letters and press releases both pitch a potential story to members of the media. However, there are a few key differences:

1. Pitch letters aren’t mass-distributed like press releases. They’re personally addressing individual editors or writers.

2. Pitch letters can be used in cases not newsworthy enough to warrant a press release (such as trying to solicit reviews for a book or product that’s no longer brand new).

3. Pitch letters are generally shorter than press releases, because it’s just a pitch saying why something should be covered, as opposed a press release which has to give more background details.

4. Pitch letters are less likely to get lost in the huge pile of press releases that some journalists receive daily.

5. Pitch letters are more tailored to the needs of certain publications, from their target audience to their editorial calendars.

6. Pitch letters can be more promotional in nature than a press release can be. For example, if a company unveils a new product and sends a review copy to a journalist, the accompanying pitch letter would detail features and specs, rather than simply promoting the news angle of it being new.

Pitch Letter Follow-Ups

In most cases, following up with a journalist or editor after sending a pitch letter is appropriate, although some journalists dislike the follow-up process. The best way to follow up about a pitch letter is through a simple phone call. The idea is to offer additional information, without turning the call into its own sales pitch. If the story idea is turned down, there’s no need to try to pressure someone to cover it, but it’s perfectly acceptable to try to find out why the story idea wasn’t appealing, so the pitch letter can be re-worked before sending it to additional media outlets. Never re-send the pitch letter to a journalist that already rejected the story, even if it’s re-drafted with a somewhat different angle.

Jenn Mattern is a professional blogger, freelance business writer, consultant, and indie author. An active digital publisher, she runs numerous websites and blogs including All Freelance Writing, Freelance Writing Pros, and Kiss My Biz.

Jenn has over 20 years' experience working as a solopreneur running a 3-prong business of offering freelance writing and consulting services, running digital publications, and operating as an indie publisher of predominantly e-books.

This experience includes over 20 years working as a professional writer and editor, more than 20 years' experience in marketing and PR (specializing in areas like digital PR, online marketing, social media, and SEO), 19 years' experience as a professional blogger / online publisher (including web development), and around 17 years of experience as an indie author / publisher.

At Kiss My Biz, Jenn shares stories, tips, and tools from her own adventures in solopreneurship, while aiming to help fellow solopreneurs and creative professionals succeed even where it feels against the odds.

Leave a Comment